Thank you for re-registering your Scouting program! The process of rechartering your unit via the Unit Charter Renewal System (UCRS) has made the rechartering process extremely easy and efficient. Rechartering can be done from your home or office anytime that it’s convenient for you. The UCRS allows a unit to indicate returning members, add new members, and update information for an individual or the chartered organization. On-line rechartering ensures that unit and member information will be correct because the unit will be completing the renewal information.
To assist you with your re-charter, and to help you avoid common obstacles along the way, we have put together a 2021 Charter Renewal Guide for your reference. This 6 page guide can assist you stay on track for your renewal.
Unit Representative Commitment
Each unit must select a representative that will be responsible for the recharter process and commit to coordinating the efforts with unit leadership and the chartered organization so that the process will be completed before the unit’s expiration date. The paperwork is done online from a home or office, anytime that it’s convenient.
Access to the UCRS
Ninety days before the unit expiration date, the Longhorn Council Commissioner will email each member of a unit’s Key Three (COR, CC and Unit Leader) the access code to the UCRS. This code should be shared with the unit representative selected to handle the recharter process.
The unit representative should attend the district UCRS training conducted in each district. This training will teach the steps in the on-line process and share tips on how to recharter without any paperwork errors. The renewal processor will receive current information on changes from previous years.
Beginning 60 days before the unit’s expiration date, the unit representative will have access to the Unit Charter Renewal System. (Refer to chart below)
When the online process is completed, the renewal processor prints the completed charter renewal application and has the unit leader and the executive officer sign the charter renewal application.
Charter Turn-In Parties (Please plan with your District Executive and follow proper COVID-19 protocols).
The signed recharter packet along with the JTE Unit Award form should be turned in at the district’s charter turn-in meeting at least 15 days before the unit expiration date. In 2020, we have also made available and Journey to Excellence Online Submission form to gather this data.
Each district will provide multiple opportunities for completed signed recharter paperwork to be turned in to district volunteers for review and acceptance if all steps and paperwork are completed.
The best opportunity ensure all recharter paperwork is complete is to take advantage of the district turn-in parties.
Along with your Journey to Excellence form, the district is looking to collect data on your 2021 program in your unit. You can submit this form online as well by clicking the 2020 Recharter and Other Data Turn in link.
Paperwork and Forms
The following forms provide additional information regarding unit operations and tips for completing the process error free.
Units should complete the 2020 JTE Unit Award Form and submit it with the recharter paperwork.
- Journey to Excellence Unit Award Forms
Original Signatures Needed
When instructed to attach applications for youth and adults that have been added during the on-line process please ensure the applications have original signatures. Copies of applications or ones missing signatures delay council processing by at least one month.
Youth Protection Policy
Every adult with the BSA must complete Youth Protection Training (YPT). Each adult being reregistered with a unit must have YPT within the last two years and current at the time of reregistration.
Unit representatives are asked not to reregister any adult whose YPT is about to expire at the time of recharter. Please have the adult retake YPT before the unit is rechartered. A copy of YPT certification is required when submitting hard copy adult applications.
Additional Disclosures & Background Check Authorization
A new, signed Additional Disclosures & Background Check Authorization form must be collected before any adult’s annual registration is processed. (click below to access the forms)
Effective August 1, 2020 the annual Boy Scouts of America Registration fee for youth and adults will increase to:
- $66 for Cub Scouts, Scouts BSA, Venturing and Sea Scouts participants
- $42 for Exploring participants
- $30 for council-paid memberships
- $42 for all adult volunteers (includes cost of background check)
- $75 for a unit charter fee
Remaining in effect since last year (January 1, 2019) the Council Insurance fee is $15.00 per Youth and Adult.
Fees are not collected for “multiple” positions. Boys’ Life Magazine remains $12.00 per year.
Starting August 1, 2020, there will also be a one-time $25 joining fee for new program participants in Cub Scouts, Scouts BSA, Venturing and Sea Scouts; however, there is no joining fee for Exploring participants, participants previously registered in any BSA program, those transferring from one program to another, council-paid memberships, or adult volunteers.
Unit representatives are asked not to hold up charter paperwork waiting on the collection of membership fees from one or two Scouts or volunteers.
Units are encouraged to use a budget plan and encourage Scouts to pay their own way in Scouting. Units should pay registration fees for any Scout supporting their unit by participating in fund raisers and payment of weekly dues. The commissioner corps can assist any unit with using the budget plan to ensure unit treasuries have adequate funds for recharter.