Thank you for reregistering your Scouting program! The process of rechartering your unit via the Unit Charter Renewal System (UCRS) has made the rechartering process extremely easy and efficient. Rechartering can be done from your home or office anytime that it’s convenient for you. The UCRS allows a unit to indicate returning members, add new members, and update information for an individual or the chartered organization. On-line rechartering ensures that unit and member information will be correct because the unit will be completing the renewal information.
Unit Representative Commitment
Each unit must select a representative that will be responsible for the recharter process and commit to coordinating the efforts with unit leadership and the chartered organization so that the process will be completed before the unit’s expiration date. The paperwork is done online from a home or office, anytime that it’s convenient.
Access to the UCRS
Ninety days before the unit expiration date, the Longhorn Council Commissioner will email each member of a unit’s Key Three (COR, CC and Unit Leader) the access code to the UCRS. This code should be shared with the unit representative selected to handle the recharter process.
The unit representative should attend the district UCRS training conducted in each district. This training will teach the steps in the on-line process and share tips on how to recharter without any paperwork errors. The renewal processor will receive current information on changes from previous years.
Beginning 60 days before the unit’s expiration date, the unit representative will have access to the Unit Charter Renewal System. (Refer to chart below)
When the online process is completed, the renewal processor prints the completed charter renewal application and has the unit leader and the executive officer sign the charter renewal application.
Charter Turn-In Parties
The signed recharter packet along with the JTE Unit Award form should be turned in at the district’s charter turn-in meeting at least 15 days before the unit expiration date.
Each district will provide multiple opportunities for completed signed recharter paperwork to be turned in to district volunteers for review and acceptance if all steps and paperwork are completed.
The best opportunity ensure all recharter paperwork is complete is to take advantage of the district turn-in parties.
Paperwork and Forms
The following forms provide additional information regarding unit operations and tips for completing the process error free.
Units with charter expiration dates of October 2018 and after should complete the 2018 JTE Unit Award Form and submit it with the recharter paperwork. The 2018 forms will be used until October 2019.
- Journey to Excellence Unit Award Forms
- Unit Budget Planning Tools
- Updated Internet Rechartering (Step-by-Step Guide)
- Recharter Turn In Check List
- Insurance Coverage for BSA Volunteers
- Link to UCRS / Internet Rechartering System
Original Signatures Needed
When instructed to attach applications for youth and adults that have been added during the on-line process please ensure the applications have original signatures. Copies of applications or ones missing signatures delay council processing by at least one month.
Youth Protection Policy
Every adult with the BSA must complete Youth Protection Training (YPT). Each adult being reregistered with a unit must have YPT within the last two years and current at the time of reregistration.
Unit representatives are asked not to reregister any adult whose YPT is not current at the time of recharter.
Effective September 1, 2017:
- Adults must be current with YPT before being registered
- Online Rechartering will not allow adults with out of date or without YPT to be reregistered
- A copy of YPT certification is required when submitting hard copy adult applications
Effective December 1, 2017 the annual Boy Scouts of America Registration fee for youth and adults will increase to $33.00 per year. Each person has only one primary position where the $33.00 fee is paid. Fees are not collected for “multiple” positions. Boys’ Life Magazine remains $12.00 per year. Effective January 1, 2019 the Council Insurance fee increased to $15.00 per Youth and Adult; bringing the monthly prorated fee to $4.00 per person. Unit Liability Insurance Fee remains $40.00 annually.
Effective September 1, 2017 all registered adults must be current with Youth Protection Training at the time of recharter. The online recharter process will no longer allow an adult without current YPT on their record to be registered.
Unit representatives are asked not to hold up charter paperwork waiting on the collection of membership fees from one or two Scouts or volunteers.
Units are encouraged to use a budget plan and encourage Scouts to pay their own way in Scouting. Units should pay registration fees for any Scout supporting their unit by participating in fund raisers and payment of weekly dues. The commissioner corps can assist any unit with using the budget plan to ensure unit treasuries have adequate funds for recharter.
|SCHEDULE – When you can recharter online.|
|Unit Charter Expiration Date||UCRS Access begins||UCRS Access ends|
|July 31||June 1||September 30|
|August 31||July 1||October 31|
|September 30||August 1||November 30|
|October 31||September 1||December 31|
|November 30||October 1||January 31|
|December 31||November 1||February 28/29|
|January 31||December 1||March 31|
|February 29||January 1||April 30|
|March 31||February 1||May 31|
|April 30||March 1||June 30|
|May 31||April 1||July 31|
|June 30||May 1||August 31|